Meeting
Minutes
Northeast Regional Planning Organization (NERPO)
UU Bar/Express Ranch Lodge
Hosted by the Village of Cimarron
11 miles south of Cimarron on Hwy 21 at Rayado
Rayado, New Mexico
June 28, 2007
10:15 a.m.
Meeting Attendees
|
NERPO
Members Present: Bobby Casados Harding County Richard Arguello Union County Doug Powers City of Tucumcari Harold Garcia San Miguel County Shawn Jeffrey Village of Mosquero William Conley Colfax County Hoot Gibson Village of Angel Fire Chuck Howe Village of Angel Fire Maxine Rivera City of Santa Rosa Les Montoya San Miguel County Linda Pavletich Village of Cimarron Richard Cordova Village of Eagle Nest Richard Primrose Quay County Jessica Cordova Village of Cimarron |
NERPO
Members Absent: Mike Running Town of Clayton Renee Hayoz Village of Roy Carlos Ortiz City of Las Vegas Tony Roybal Village of Pecos Nora Like Village of Folsom Martin Sherman Village of House Anthony Mitchell Village of Maxwell Mignon Saddoris Village of Grenville Larry Wallin Village of Logan Jess Yeargean Village of Des Moines Leo Pacheco Village of San Jon Johnny Chavez Town of Springer Rumaldo Martinez Mora County Benito Armijo Village of Wagon Mound |
NERPO Planners
Lesah R. Sedillo NCNMEDD
Denise Robertson EPCOG
NMDOT Staff
Heather Sandoval NMDOT D-4
Janet Spivey NMDOT, Planning
Rick Chavez NMDOT, G.O. North Region Design Center
Christina Romero NMDOT, Public Information Officer
I. Call Meeting to Order
The Meeting was called to order by Chairman Robert Casados.
The Pledge of Allegiance was led by Chairman Robert Casados.
The welcome was presented by Mayor Linda Pavletich, Village
of Cimarron. Mayor Pavletich welcomed
everyone and thanked the UU Bar/Express Ranch for their hospitality.
Individual introductions were conducted by each member.
IV. Approval of the Agenda:
Mr. Hoot Gibson of the Village of Angel Fire made the motion
to approve the agenda as submitted. Mrs. Shawn Jeffrey of the Village of Mosquero
seconded the motion. The motion carried and all voted in favor.
Mr. Les Montoya made the motion to approve the minutes with
a name correction for Mariana Padilla and stated that the quorum issue was
resolved in the last meeting and should be reflected as such. The motion was
seconded by Mr. William Conley. The motion carried and all voted in favor.
VI. Updates from NERPO Planners
Ms. Sedillo informed all members that according to the by-laws
there will be a new election of officers at the August meeting.
Ms. Sedillo stated that July 26, 2007, is the last scheduled meeting
for the quarter. We need to designate
meeting locations for August 30, September 27, October 25, and November 29.
Ms. Sedillo asked the members how they felt about having
a call for projects throughout the year apposed to one specific time of the
year. Heather Sandoval stated that
she felt that it was better for one specific time of the year.
If they were to accept projects all year they may get misplaced.
Mr. William Conley asked if the members could
receive the criteria for the grants available so that each entity would know
which roads were eligible for each funding source. He currently has a bridge project that needs additional funding. Mr. Les Montoya suggested that Ms. Sedillo
prepare a packet with the application and criteria for each funding source
available. Heather Sandoval stated
that she provided a map that specified each road that is eligible for Federal
funding.
Ms. Sedillo asked if we could get the map once again and
she would make it available at the next meeting to all members.
Mrs. Denise Robertson stated she did not have any updates
for the members.
VII. District 4 Update, Heather Sandoval and Christina Romero:
Christina Romero informed everyone that District Four will
be submitting the Pecos project on State Road 63 through the National Park
Service for the NADO award.
VIII. GRIP II Update, Rick Chavez and Janet Spivey:
Mr. Rick Chavez explained that the final list of GRIP 2 application
results were sent out on June 22, 2007. They
received 95 applications and over 170 Million dollars in projects. He stated that this was a very difficult process
and that he tried his best to call each entity and discuss their project individually.
He called the entities for clarification and questions to determine
project readiness and match availability.
He explained that the entities that were considered project
ready were designated on the list in three sections.
The first group are specified under the June 2007 Severance Tax Bond
sale, the second group were placed under the December 2007 Severance Tax Bond
sale, and some entities received General Fund money for GRIP 2.
The entities listed will receive a questionnaire for the funds and
once returned the money would become available.
He hopes that there will be another sale of Severance Tax Bonds sold
in January of 2009, and a call for additional applications. There were some entities that did not submit
an application because of the increase in the match. The entities for this
time period have not been identified and will be subject to funding by the
legislature. This will hopefully give
those entities more time to secure their match and to become project ready.
Ms. Sedillo explained that we will have a guest speaker from
the NMFA to discuss the possibility of applying for grant and loan funds for
their GRIP 2 match in the July meeting. The GRIP 2 recipients are able to
apply for up to 25% grant for their total project with a cap at $500,000.00.
However, due to the large amount of entities interested in the funding,
entities should not rely on receiving the maximum amount of grant. They will also have the opportunity to apply
for low interest loans.
Mr. Chavez said that the entities may go ahead with some
of their preliminary work since they must submit documentation for reimbursement.
The GRIP 2 process is on a reimbursement basis and the process for turn around
should be the same as the other Severance Tax Bond funding.
The Secretary wanted to assist all the communities with their in-kind
match and allowed documentation from the past as long as it furthers the project
to be considered.
Mr. Les Montoya requested a report of how the NERPO members
faired against the other RPO’s in the State with regards to GRIP 2.
Mr. Chavez stated that he would have Kim send out a report by e-mail
to all NERPO members.
Chairman Casados and Vice-Chairman Arguello thanked Mr. Chavez
and the NMDOT for all his hard work and assistance provided to the NERPO members.
They also requested that a thank you letter be sent to the Governor’s
Office,
Secretary Faught, and the Transportation Commission on behalf
of the NERPO members.
IX. Discussion and Approval of the Long Range Transportation Plan:
Mrs. Denise Robertson stated that it was obvious that two
different individuals had produced the document.
She stated that they had site visits, but did not have the information
compiled for the document. Chairman Casados and Vice-Chairman Arguello
wanted to set up a committee for a review of the document. Mrs. Denise Robertson stated that she did not
like the way their information looked in the document. Ms. Sedillo stated that she could change it
and re-submit it to her to be incorporated.
Ms. Sedillo stated that both planners received the outline
of the document a year ago. The plan was discussed numerous times at different
meetings. Ms. Sedillo even set up
a meeting with Chris Pacheco on May 21, 2007, to discuss and incorporate the
data for the plan. Mr. Pacheco showed
up to the meeting with no information. To
date, the only information provided by Mr. Pacheco was the county profiles.
Mr. Pacheco stated that he had e-mailed that information
to his entities for review.
Ms. Sedillo stated that she did not have a problem with incorporating
any additional comments, changes, or additions to the plan prior to the deadline. Ms. Sedillo explained that the plan submitted in 2002, was approximately
30 pages and the NERPO document is now over 100 pages. The plan has very specific information for
each entity that participated with their information. Ms. Sedillo reiterated the fact that she had
already submitted the draft to Roy Cornelius NMDOT for his review of the NERPO
plan. Ms. Sedillo provided Chairman
Casados and Vice- Chairman Arguello with a copy of the 2002 plan.
Ms. Janet Spivey stated that a committee was not possible
at this late date. This document has been under discussion for
the past year and now it was time to approve the document for the deadline
of July 13, 2007. Ms. Spivey reviewed
the Long Range Transportation Plan guidelines and deadlines with the members
which were approved at a previous meeting.
Mr. Les Montoya made a motion to approve the Long Range Transportation
Plan with comments, corrections, and additions received by the July 13, 2007,
deadline to the NMDOT. Mr. Hoot Gibson
seconded the motion. The motion carried
and all voted in favor.
X. New Business:
A. General Comments and Announcements from NERPO Members.
Vice Chairman Arguello asked District 4 if they had information
on where they could get funds for a radar sign.
They are interested in utilizing a radar sign to slow down the traffic. Mr. Conley stated that they have an officer parked in his unit which
helps tremendously with the traffic. Mrs.
Shawn Jeffery stated that they purchased their own at a cost of $13,560.00
with a trailer for mobility.
B. Suggested agenda items for upcoming meetings.
- Ranking
and Rating discussion
- NMFA
Funding
- Nominations
for NERPO officers
Ms. Sedillo reminded everyone that we need to secure locations
for the next four meetings in August, September, October, and November.
Chairman Casados stated that Logan had expressed interest in hosting
a meeting and would get back with us.
Mr. William Conley made the motion to Adjourn.
The motion was seconded by Richard Cordova.
The motion carried and all voted in favor.
The meeting adjourned at 12:40 p.m. for lunch at the UU Bar/Express
Ranch.